RightFax is a unified fax solution designed to help organizations of all sizes securely send, receive, and manage large volumes of faxes. It works by connecting with existing company systems and networks to enable faxing directly from PCs, phones, scanners, and other devices.
RightFax can also be used to automate and streamline enterprise-wide fax operations.
To make the most of RightFax, organizations can deploy the server-based solution. This solution allows for integration with existing systems including email, document management, workflow automation, enterprise resource planning, customer relationship management, and so on.
By integrating RightFax with its existing systems, organizations can optimize their fax operations from start to finish – from sending, receiving, and routing secure faxes to archiving and retrieving faxed documents.
RightFax also provides an advanced, automated workflow. This workflow enable users to customize their faxing rules and regulations, track the real-time status of fax transmissions and archives each fax transaction.
With the RightFax solution, organizations can even control who has access to the system and which users can send faxes.
Overall, RightFax is a powerful and reliable enterprise faxing solution that helps organizations of all sizes send and receive documents securely and efficiently. With this solution, organizations can automate their fax operations, maintain compliance, reduce costs and improve overall productivity.
Table of Contents
How does the RightFax work?
RightFax works by allowing organizations to send documents securely through a server and internet connection. Documents are converted to a common file format such as PDF, allowing them to be viewed with the free Adobe Acrobat Reader.
The main purpose of RightFax is to allow organizations to securely send faxes, eliminating the need for fax machines and their associated telephone lines.
It works by taking a document, uploading it to a RightFax server, and then converting it to a faxable format. Then, a RightFax client application is used to connect to the server and send the document to the recipient’s fax machine.
Documents are secured by using encryption, password protection and virus scanning to ensure security and privacy.
RightFax also offers advanced features, such as automated fax delivery, fax broadcasting, and forwarding, as well as administrative tools for automatic document routing and archiving. This allows organizations to automate their fax processes and streamline workflows.
Additionally, it can be integrated with other enterprise applications such as email, databases and web services, providing even more powerful features.
What protocol does RightFax use?
RightFax uses the Transmission Control Protocol/Internet Protocol (TCP/IP) protocol. TCP/IP is the suite of communications protocols used to connect hosts on the Internet. It is the foundation of all data communications on the Internet and was initially developed in the early 1970s.
RightFax leverages the features of TCP/IP to provide secure, reliable document delivery and guaranteed delivery confirmation, as well as scalability and compatibility with any IP-enabled device, including fax machine and email systems.
To ensure the security of sensitive data, RightFax’s system uses digital certificates to authenticate users and encrypt communications. In addition, to protect customer data, RightFax uses industry-standard Secure Sockets Layer (SSL) protocol and firewall security tools.
As a result, RightFax is highly reliable and secure for both enterprises and private users.
Can you receive faxes with RightFax?
Yes, RightFax provides robust fax server solutions that enable businesses to send, receive, and manage their inbound and outbound faxes. The system integrates seamlessly with popular enterprise applications such as email systems, document management systems, and customer relationship management (CRM) systems.
RightFax also provides a range of advanced features that help companies improve their fax processes and increase efficiency. These features include automatic document archiving, secure document delivery, and broadcast fax capabilities.
With RightFax, businesses can easily receive faxes from customers and other business partners, freeing up valuable time and resources that can be used in other areas of their operations.
Can you RightFax to an email?
Yes, you can use RightFax to send documents to an email address. This feature is designed to give users the ability to send faxes, including large documents, to anyone at any email address. RightFax also provides the ability to securely send documents containing sensitive information through secure email, ensuring that the data remains secure.
With email delivery, your documents are converted to a PDF file before they are sent, allowing easy access to the recipient. You can also use RightFax to fax documents directly from your desktop or attachments in your email, eliminating the need to print documents first.
Is RightFax HIPAA compliant?
RightFax is both HIPAA and HITECH compliant to help healthcare organizations meet the highest standards for secure, electronic protected health information (ePHI) transmission. RightFax is designed with extensive security features that include tamper-resistant document delivery with digital signatures and encryption.
RightFax also requires two-factor authentication for user access and offers integrated auditing so customers can track who is sending and receiving any ePHI. In addition, all ePHI is stored in an environment that has undergone an intensive security assessment process and is compliant with ISO 27001 and the Payment Card Industry Data Security Standard (PCI-DSS).
All of these features help customers below HIPAA regulations and restrictions that protect all healthcare data.
How do I receive a fax?
In order to receive a fax, you will need a fax machine or an online faxing service. If you have a fax machine, it should be connected to a phone line with a dedicated fax number. When someone sends a fax, the fax machine will print out the document automatically.
If you do not have a fax machine, you can use an online faxing service. These services allow you to receive faxes without a dedicated phone line or a dedicated fax machine. Most online fax services will provide you with a unique fax number or will use your existing email address as a fax number.
When a fax is sent to your unique fax number, the document will be received directly to your computer or device. From there, you can view the document, share it, and even print it if necessary.
Does someone have to be there to accept a fax?
No, someone does not necessarily have to be there to accept a fax. Many fax machines come with document feeders that scan the document and store it in an attached electronic file or a computer on a local area network so that it can be accessed at a later time.
Additionally, many services now offer electronically received faxes that are sent directly to a person’s email inbox. With these services, faxes can be sent and received without the need for a physical fax machine.
Can I use my phone to receive a fax?
Yes, it is possible to use your phone to receive a fax. Depending on your type of device, there are various options available. For Android and iPhone users, some apps provide you with the ability to receive online faxes directly from your phone.
These apps offer virtual numbers, which allow you to receive faxes directly to your device, with the messages appearing in your inbox. Some of these apps can even convert faxes into different file formats for easier editing.
For other devices, certain websites can be used to receive faxes directly from your number. It’s simple, easy, and efficient. Additionally, many wireless carriers provide fax services with subscription plans that can be used to send and receive faxes from a mobile device.
Can you send and receive a fax at the same time?
No, it is not possible to send and receive a fax at the same time. A fax machine is designed to send and receive one transmission at a time. When sending a fax transmission, the machine will send the document and then wait to receive a confirmation acknowledging the receipt of the data.
Once the confirmation is received, then the machine will wait for any incoming transmissions. This process prohibits the machine from sending and receiving fax transmissions at the same time. Additionally, depending on the make and model of the fax machine, some machines may only be able to send or receive fax transmissions, so please check the specifications of your fax machine before attempting to send and receive a fax at the same time.
Who owns RightFax?
RightFax is owned by OpenText, a Canadian-based multinational computer software and services company. OpenText specializes in Enterprise Content Management (ECM) software and have been providing innovative solutions to businesses all around the world since 1991.
RightFax is a fax and document delivery solution provider that enables businesses to securely and reliably send, receive, and manage documents. This solution integrates with OpenText’s ECM suite of products, allowing businesses to automate their document workflow process.
It also integrates with other third-party products, such as customer relationship management software, allowing users to quickly and easily send information such as invoices and credit card records.
Is RightFax cloud-based?
Yes, RightFax is a cloud-based platform that offers secure, reliable, and cost-effective fax services and capabilities. RightFax is a powerful solution that provides a centralized and automated approach to help organizations streamline their fax communications.
RightFax offers a secure and reliable cloud-based platform with a range of features including, the ability to send and receive faxes, document management, and integration with other enterprise systems.
With RightFax Cloud, organizations have the flexibility to access fax capabilities from anywhere, without any hardware or software installation. The cloud-based platform helps organizations manage their document exchange from a central cloud database and provides end-to-end security to keep your data safe and secure.
RightFax Cloud also offers scalability and can be setup quickly and easily, allowing businesses to gain more control over fax communications.
Does fax use encryption?
Yes, fax does use encryption for transmitting information. Fax encryption provides an added layer of security for digital transmissions that can’t be achieved with traditional analog fax machines. Using encryption, fax transmissions are scrambled, so even if the information is intercepted, it cannot be understood.
Fax encryption technology uses the same algorithms as other secure networks and many experts consider it to be the most secure way to send information. Due to its encrypted state, fax is ideal for sending things like confidential medical records and other sensitive data.
Encryption also helps to ensure that documents are delivered securely with no possibility of interception, so users can have peace of mind when sending sensitive information.
Can you encrypt faxes?
Yes, it is possible to encrypt faxes for added security and privacy. If you need to send sensitive information via fax, using an encrypted fax file format is recommended. These solutions work by encrypting the fax information before it is sent over the network, allowing only the intended recipient to be able to access the fax.
The encryption is used to protect the data contained within the fax and make sure it remains secured throughout its journey. When the encrypted fax is received, a secure passkey must be used to decrypt the contents.
If you are looking to encrypt your faxes, contact your fax provider to find out what encryption solutions they offer.
Can fax machines be encrypted?
Yes, fax machines can be encrypted. Encrypting a fax machine means that all transmitted data is encrypted so that it cannot be read or accessed by anyone other than the intended recipient. As technology has improved, digital fax machines that can send and receive encrypted faxes have become widely available.
Encrypted faxing offers greater security than traditional methods, as it ensures that all transmissions remain confidential and secure. Additionally, digital fax machines typically come with extra security features such as firewalls, authentication, and access control that can further protect users against potential threats.
